Today's educational environment demands efficiency and agility in every process. From enrollment management to the signing of evaluationreports and academic certificates, to the processing of authorizations and circulars, documentation is constantly flowing. However, many schools still struggle with the slowness and costs associated with handling paper.

XolidoSign Professional: The Integral Solution for the Electronic Signature in the Educational Field

XolidoSign Professional is presented as the ultimate tool to transform the management of academic procedures. Our electronic signature platform is prepared for the needs of the education sector, allowing to digitize and optimize key processes:

• Evaluation Records: Simplifies the collection of signatures at the end of each evaluation, allowing teachers to sign remotely and securely, without the need to coordinate face-to-face meetings.
• Academic Certificates: Issues and digitally signs academic certificates, diplomas and other supporting documents, offering students fast and secure access to their documentation.
• Enrollment Management: Streamlines enrollment formalization by allowing parents or guardians and the school to sign applications, contracts and other enrollment documents electronically, reducing processing times and eliminating paperwork.
• Authorizations: Obtain consents and authorizations for field trips, extracurricular activities and other events quickly and easily through electronic signatures, facilitating communication with families.
• Circulars and Communications: Send informative circulars and important notifications that require acknowledgement of receipt and electronic signature, ensuring that the information arrives effectively and is recorded.

Stress-Free End of Course: Smoothly Signing Evaluation Minutes

As the end of the course approaches, the signing of the evaluation minutes becomes a priority task. Traditionally, this process can be laborious and require a great deal of coordination to bring all signatories together at the same place and time.

With XolidoSign Professional, this scenario is a thing of the past.

Our platform allows a completely digital signature of evaluation reports, offering numerous advantages for your school:

• Remote and Asynchronous Signing: Teachers can review and sign minutes from any device and at the time that best suits them, eliminating geographical and time barriers.
• Customized Workflows: Define specific signature flows for each type of document, ensuring that the minutes reach the right people in the right order.
• Security and Traceability: Each electronic signature is recorded with a time stamp, guaranteeing the integrity of the document and providing complete traceability of the process.
• Cost Reduction: Eliminates the costs associated with printing, mailing and storing paper documents.
• Increased Efficiency: Managers and teachers can spend less time on bureaucratic tasks, allowing them to focus on more valuable pedagogical tasks.

Ready to optimize your processes and say goodbye to paperwork?

Request a personalized demo and discover how your center can make the leap to digital educational management.

XolidoSign Professional: sign with security, efficiency and freedom.

PROCEDURAL REQUIREMENT. ORGANIC LAW 1/2025, OF JANUARY 2, ON MEASURES FOR THE EFFICIENCY OF THE PUBLIC JUSTICE SERVICE.

The XolidoSign Professional and Corporate platforms solve the needs of the procedural requirement by accrediting electronic communications, the confidentiality of access to the documentation used in the negotiation and the formalization of the agreement with the electronic signature, as indicated in the Organic Law 1/2025 on measures regarding the efficiency of the Public Justice Service.

Law 1/2025, has introduced a procedural requirement that obliges the parties to attempt mediation before going to court in certain civil and commercial proceedings. This measure seeks to reduce the burden on the courts and encourage the amicable resolution of disputes.

In order to attempt this mediation, MASC, which are different types of negotiation activities, have been established as appropriate means of non-jurisdictional dispute resolution.

What are the MASC I can resort to?

For the purposes of Law 1/2025, an appropriate means of dispute resolution means any type of negotiating activity, recognized in this or other laws, state or autonomous, to which the parties to a conflict resort in good faith with the aim of finding an out-of-court solution to it, either by themselves or with the intervention of a neutral third party.

In which cases is mediation mandatory?

Civil and commercial matters, including cross-border disputes.

Labor, criminal and bankruptcy matters are excluded, as well as any matter, regardless of the jurisdictional order, in which one of the parties is a public sector entity.

How does the mediation process work?

The initiative to go to MASC can come from one of the parties, from both of them by mutual agreement or by judicial referral or from the lawyer of the Administration of Justice.

How is the attempt to negotiate accredited?

In order to comply with the procedural requirement, the attempt of the negotiation activity must be documented.

If there is negotiating activity:

The formalization of the agreement must be signed by the parties and, if applicable, by their representatives, in a document stating the identity and domicile of the parties and, if applicable, the identity of their attorneys and lawyers and of the neutral third person who has intervened, the place and date in which it is signed, the obligations that each party assumes and that a negotiation procedure has been followed in accordance with the provisions of Law 1/2025.

If there is no negotiating activity:

If one of the parties initiates the negotiating activity, but the other party ignores it and thirty calendar days have elapsed from the date of receipt of the initial request for negotiation by the other party, it will be understood that the process has been terminated, and it must be accredited by presenting evidence that the communication has been made to the other party and that it has received it.

What happens if mediation is not accredited?

If one of the parties goes directly to court without having attempted mediation and without having duly accredited it, the judge may dismiss the lawsuit until this requirement is met.

Confidentiality

The negotiation process and the documentation used in the process are confidential, except for information regarding whether or not the parties attended the pre-negotiation attempt and the subject matter of the dispute.

How can Xolido help you electronically to comply with the mediation procedure prior to going to court?

Xolido solves electronically the three fundamental pillars of the mediation procedure:

• The procedural requirement accrediting electronic communications.
• Confidentiality of access to the documentation used in the negotiation.
• The formalization of the agreement with the electronic signature.

Xolido offers through its platforms XolidoSign Corporate and XolidoSign Professional,

• Certified Electronic Communications

That guarantee the integrity and authenticity of the content of the communication such as subject and text, the documents sent, as well as the date and time of sending and receiving.

You will have a means of electronic communication that offers guarantees of security, legal validity and reliable proof of the communication and that becomes essential to prove compliance with the requirement of procedibility by electronic means and whether or not the parties attended the prior negotiation attempt and the subject of the dispute; that is, the date of receipt of the request for negotiation by the party to whom it is addressed, or the date of the communication attempt, if such receipt does not occur.

Xolido, as an entity registered in the Registry of Operators of the CNMC as a person authorized to provide electronic communications services, certifies the electronic communications made.

• Confidentiality

Through the certified sending and secure access of documents, confidential information and documents will only be in the hands of whoever you want. You decide the form of access: electronic certificate, dissociated pin, free access with unique link. Control and deactivate access to your information whenever you want.

You will be able to comply with the confidentiality requirement of Law 1/2025, make confidential binding offers and avoid that in the event that information is disclosed or documentation is provided in violation of the provisions of Article 9 of Law 1/2025, the judicial authority dismisses it and orders that it not be included in the file, without prejudice, in addition, to the liability that such infringement generates in the terms provided in the legal system.

• Electronic signature

Signs the document formalizing the binding agreements between the parties or any other type of documentation.

In conclusion, why choose Xolido for your electronic communications in mediation?

• Legal validity: Xolido, an entity registered in the Registry of Operators of the CNMC as a person authorized to provide electronic communications services, gives its certifications a solid legal validity, allowing you to prove the realization of the communication before a judge or court if necessary.
• Security: Xolido uses cryptographic processes to ensure the security and integrity of your electronic communications, protecting them against tampering and unauthorized access.
• Reliable proof: Xolido provides you with detailed evidence of the sending and receipt of your communications, including date and time, content of the communication and documents sent.
• Ease of use: Xolido integrates easily into your systems allowing you to send certified communications without changing the way you work.

Thanks to these features, XolidoSign becomes an essential tool to accredit the mediation attempt, thus avoiding the inadmissibility of the judicial claim due to lack of procedurality.

The new mediation requirement seeks to streamline conflict resolution and encourage out-of-court settlements. Having an adequate electronic system to prove mediation is essential to avoid procedural problems.

Use XolidoSign and its electronic communications to prove the Procedural Requirement and avoid the inadmissibility of the lawsuit.